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You need Vault admin access to create or manage share links. Editors and viewers can send an existing in-app URL to someone who already has access, but cannot create broader sharing permission.

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Create a share

  1. Open a page and select Share → Share details, or use the folder/vault tree context menu.
  2. Inspect Who can open before copying. When permitted, the default is Anyone with the link.
  3. Choose Anyone with the link or People in the organization. Organization links are unavailable for personal vaults.
  4. Choose the expiration for a new link: Never, 7 days, 30 days, or 90 days.
  5. Select Copy link. This can create a share, not merely copy the ordinary page address.
  6. Check the scope before sending it to the intended reader.
Anyone with the link grants read-only access without an account. People in the organization allows active members with the link to view the target even without a vault grant. For restricted access, send the ordinary in-app page URL to an existing vault member. The Share dialog’s audience selector does not include a Restricted option. Use Disable link to remove an existing broader share.

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Shares show live content

Readers see the current Markdown. Sharing a folder or vault includes new files added inside that shared subtree. Moving a file out of the subtree removes it from that share. The public view is read-only. It has no editing, commenting, sync, history, search, or export controls. A share is not a custom-domain website or a search-indexed publication.

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Change or end access

Select Disable link in Share details to revoke the active link. Changing the audience on an existing share replaces the broader access setting. To change an existing link’s expiry, disable it and create a new link with the intended expiration; changing the selector alone does not rewrite a link already in use. If the browser no longer has the secret for an existing share, Copy link rotates it to reveal a new URL. Previously distributed URLs then stop working. Copy and distribute the replacement deliberately. Expiration, vault archive, workspace suspension, or disabling Anyone links can also make a URL unavailable. Disabling the person who created a share does not automatically revoke it, because it belongs to the vault. Anyone-link viewers appear as External viewer in the audit trail. Their personal identity is not established. Treat the URL as access-bearing information and rotate it if it reaches the wrong audience.