> ## Documentation Index
> Fetch the complete documentation index at: https://docs.northernlogic.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Build a company handbook

> Create a small, useful wiki and give your team the right access.

**Outcome:** a Company vault with an index, a useful procedure, searchable
source material, and deliberate reader/editor roles.

**You need:** a workspace owner or Company vault admin. Inviting colleagues
requires an appropriate plan and available seats.

## 1. Start with a structure

If Company is empty, apply **Northern Logic Wiki**. Read `SCHEMA.md` and
`index.md` before adding folders. Use Templates to build a larger reusable
structure when needed; do not apply a whole template over existing knowledge.

For an existing populated vault, organize it incrementally. Begin with a clear
index rather than moving every file at once.

## 2. Write one procedure people actually need

Create a page such as `client-meeting.md`. Include:

```md theme={null}
# Prepare a client meeting

## When to use this

Before a scheduled client review.

## Procedure

1. Read the latest project update.
2. Confirm the decisions needed.
3. Assign an owner to each follow-up.

## Owner

Operations lead
```

Save it and link it from the index using a relative Markdown link or wikilink.
Open the link to verify it.

## 3. Add supporting material

Import existing Markdown into `sources/` or use Convert for a supported public
source. Review the resulting text and link the relevant source from the
procedure. Do not treat an unreviewed extraction as an approved policy.

## 4. Assign access

Invite readers through Team. Grant Editor access only to the people or groups
responsible for maintaining the handbook. Use a separate team vault for material
requiring different membership.

## 5. Make it findable and maintainable

Search for “client meeting” and open the result. Check Activity to see the saved
revisions. If your agent will maintain the wiki, copy the skills setup prompt
and verify its schedule in the harness that will run it.

**Check your result:** a teammate can open the index, find the procedure in
Search, and read it with their intended role. A paired tool sees the same saved
Markdown after sync catches up.

## If it did not work

If a teammate cannot open the index or linked source, review their
[vault permissions](/collaboration/vault-access). If applying a template fails
because the vault already contains files, keep those files and organize the wiki
incrementally.

**Next:** [Knowledge maintenance](/knowledge/maintenance).